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Who has to file eTds Statement
» Companies and Government Deductors have to prepare and submit a return in prescribed electronic format.
» eTds has to be submitted quarterly at the TIN-Centre
» Software is required for preparing e-Tds statements
Types of e-Tds Statements
Sr. no |
Form No. |
Particulars |
1 |
24Q |
TDS on Salaries |
2 |
26Q |
TDS on all payments Other than Salaries |
3 |
27Q |
TDS on payments to Non-Residents & Foreign Companies |
Due Dates of Quarterly e-Tds Statements
Qtr No |
Quarter |
Due Dates for Form No.24Q/26Q |
Due Dates for Form No.27Q |
Q1 |
April to June |
15th July |
14th July |
Q2 |
July to September |
15th Oct |
14th Oct |
Q3 |
Oct to Dec |
15th Jan |
14th Jan |
Q4 |
Jan to March |
15th June |
14th April / 14th June * |
* If there are TDS deduction provisional entries as on the last date of the accounting year, then due date of return is 14th June. If there are no such entries, then it is 14th April.
Tax Information Network – TIN
TIN Has 3 Main Components
» ERACS – Electronic Return Acceptance and Consolidation System which consists of setting up of several TIN-FC in major cities across India, and a web based utility for upload of e-Tds to the central system of TIN.
» OLTAS for daily upload to the central system the details of tax deposited across country by banks.
» Central PAN Ledger Generation System (CPLGS), which consolidates data for each PAN like:
» TDS is deducted by several deductors for this PAN holder. The data, which is submitted by deductors (e-Tds Statements) is matched with the challan information from banks.
» Details of Tax deposited directly by the tax-payer with the bank.
» Details of major expenditure by the PAN holder from the AIR filed by the specified entities.
Software For eTds Preparation
» The eTDS file needs to be created thru an e-Tds software
» The software points out errors in the file and after errors are rectified the e-Tds return is generated and saved
» You can view the list of eTds Software Providers from
http://www.tin-nsdl.com/SWProviders.asp
Data Structure and Imp Validations
» The income-tax department notifies the forms, which needs to be submitted.
» Based on the Forms, NSDL decides on a data structure. It has specified the format in which the data is to be arranged and the information therein. Data structure contains Fields level validations like mandatory or optional field, Data Type validation like Integer or Character and their max length.
» According to data structure following are the pre-requisite for e-tds filing
Deductor Details
Sr. No |
Particulars |
Validations |
1 |
Tan |
This is 10 digit alphanumeric number |
2 |
Name of deductor |
Name of the person who deducts the tax should be mentioned. It should less than or equal to 75 characters |
3 |
Address of deductor |
It is divided in five parts in which only address 1 is mandatory which is 25 characters |
4 |
State and Pin Code |
Valid 2 digit state code & 6 digit pin number |
5 |
Name of the responsible person |
Name of Person responsible who deducts tax on behalf of the deductor. It should be less than or equal to 75 characters |
6 |
Designation of responsible person |
20 Characters |
7 |
Address of Responsible Person |
It is divided in five parts in which only address 1 is mandatory which is 25 characters |
8 |
State and Pin code |
Valid 2 digit state code & 6 digit Pin Number |
Deductee Details
Sr. No |
Particulars |
Validations |
1 |
Deductee code |
This is 1 digit number. 1 for company & 2 for other than company |
2 |
Party PAN |
This 10 digit alphanumeric number is allotted by ITD to each deductee |
3 |
Name of Party |
Deductee name should be mentioned. it should less than or equal to 75 characters |
4 |
Amount paid / credited |
Gross Amt paid to the deductee should be mentioned. Maximum length=15 |
5 |
TDS |
The amt upto 2 decimal places can be entered. Maximum length=15
Special characters (/-) is not allowed |
6 |
Surcharge |
The amt upto 2 decimal places can be entered. Maximum length=15
Special characters (/-) is not allowed |
7 |
Education cess |
The amt upto 2 decimal places can be entered. Maximum length=15
Special characters (/-) is not allowed |
8 |
Total tax deducted |
Tds +Surcharge + Education cess |
9 |
Date paid / credited & date of deduction |
Both should be less than or equal to quarter end date and within the financial year |
10 |
Rate at which tds deducted |
The rate upto 4 decimal places can be allowed. Percentage sign (%) is not allowed |
11 |
Reason for non deduction & lower deduction |
Value should be "A" if lower deduction or No deduction if the deductee gives a Lower Rate Certificate and
"B" if the deductee gives Self Declaration
For Standard Deduction leave blank |
Challan Details
Sr. No |
Particulars |
Validations |
1 |
Section code |
Section Code under which Tax has been
deducted which is 3 digit alphanumeric number (for eg.94J) |
2 |
TDS / Surcharge/ Education cess |
No fractional portion is allowed in this field. It should be less than or equal to 15 digit |
3 |
Interest |
No fractional portion is allowed in this field. it should be less than or equal to 15 digit |
4 |
Others |
No fractional portion is allowed in this field. it should be less than or equal to 15 digit |
5 |
Total tax deposited |
Tds + Surcharge + Education cess + Interest + Others.
>=total tax deducted + TDS Interest +TDS others across all deductee statements
Maximum length=15 digits |
6 |
Date on which total tax deposited |
Date should not be Greater than System Date. It should be in dd/mm/yyyy format |
7 |
BSR code |
This is 7 digit BSR code allotted by RBI |
8 |
Serial No |
This is 5 digit unique number stamped by bank |
9 |
Nil Challan Indicator |
Y and N should be mentioned for Nil Challan |
FVU – File Validation Utility
FVU is a JAVA based utility. Java is a computer language developed by Sun Microsystems. This Java Runtime Environment (JRE) should be installed on the computer in which the e-Tds statement is prepared.
FVU is developed by NSDL and is freely available on its web site
FVU is to be identified by its Version Number. While running FVU always it is necessary to use the latest version, which may have the updated format level validations. NSDL releases new versions of FVU from time to time.
The newer version fixes the reported bugs or provides for changes brought about later. If you use an older version of FVU, your file may not be accepted at the TIN Centre.
Hence, you must always check for the latest version of FVU from http://www.tin-nsdl.com/Downloadsquarreturns_regular.asp
The purpose of FVU is to check the file created by the software for format level accuracy.
Once you run FVU, it will ask for
» The text file that needs to be validated.
» The folder path where output / error file will be created by FVU.
» If the file created is incorrect, FVU will give the list the error messages
in a file with .html extention.
» If the file is correct, FVU will create another file called Hashed File,
which needs to be submitted at the TIN Centre.
This file will have .fvu extension.
A file with control totals will also get created.
Submission of Returns
» The file to be submitted is the file with extension .fvu created by NSDL's File Validation utility.
» The .fvu file must be copied in a Floppy or a CD
» The TAN / Name / Form No. and Financial Year must be mentioned on the Floppy / CD.
» A Printed, Signed & Stamped Form 27A must accompany the CD/Floppy
» The control totals in Form 27A must match with the control totals generated by Error/Response file (html file)
» TAN number must be valid
» The CD/Floppy containing e-TDS Statement and printed Form 27A must be submitted at the nearest TIN Facilitation Centre.
» The list of TIN-FC is available at
http://www.tin-nsdl.com/TINFaciliCenter.asp
» If your file is rejected at TIN-FC, it is very important to know the REASON of rejection.
» The TIN-FC is also liable to issue you a Rejection Memo with the reason of rejection clearly mentioned. Always insist on the same.
» If the TIN-FC does not issue Rejection Memo, you must take down the TIN-FC Number and make online complaint to NSDL at
http://www.tin-nsdl.com/customerfeedback.asp
» Statement Acceptance Module (SAM) is a application which accepts the e-tds returns. It validates the file and also checks for deductor details like TAN, Name of the company.
Filing Fees
No. of Deductee Records In the e-Tds statement |
Upload Charges |
Upload Charges inclusive Of Service tax @12.24% |
Up to 100 deductee records |
Rs. 25/- |
Rs.28/- |
101 to 1000 deductee records |
Rs.150/- |
Rs.169/- |
More than 1000 deductee records |
Rs.500/- |
Rs.562/- |
Online TAN View
» After you have filed your eTDS statement it is possible to view details online
» This facility can be accessed hru https://onlineservices.tin.nsdl.com
/TIN/JSP/tds/linktoUnAuthorizedInput.jsp
» For login, click Quarterly Statement Status
» Enter your 10-digit TAN in login and Provisional Receipt No. (PRN)
Click View Status
NIL Challan
» NIL challan have TDS deductions with 0 amount, which could arise in the following circumstance
» No deduction because of NIL Rate certificate / self declaration
» For 24Q – all employees below taxable limit
» These transaction need to be reflected in etds return. For such cases,
there is a concept of NIL Challan, where amount paid will be zero and no other details need to be given except NIL Challan indicator as Yes, section code and Date of payment as last date of the quarter.
eTds Correction
» Correction Statement is to rectify an error in the original eTDS statement filed earlier.
» It is different from revised returns as correction statement has only those records, which have errors and need to be rectified and filed again.
» Correction statements need to be filed.
» If NSDL sends an email regarding inconsistency in challans.
» Internal audit may notice that the statement filed is incomplete.
» PAN for deductees are received later.
» The most common errors are non-matching of challan, ie. Challan details submitted in e-tds statement are not matching with details filed by banks thru OLTAS and Incorrect PAN.
To file Correction Statement the steps are:
» List out the errors to be rectified.
» Find out the original fvu file and the provisional receipt.
» Use the appropriate software to create correction statement.
» Print form 27A and response file generated by FVU.
» Take the CD/floppy with .fvu file / Print out of response file and signed copy of Form 27A to TIN-FC.
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